Enterprise Content Management with OpenText
Modern Enterprise Content Management (ECM) links information across systems, puts documents in the right context and archives them in compliance with regulations – for integrated processes, high transparency and legally compliant storage.
Documents, data and processes - intelligently connected in the digital company archive
Contracts, invoices, files and emails: companies generate enormous amounts of data every day – often isolated, unstructured and stored in silos. A lack of contextual information, manual processes and system breaks make searching difficult, increase audit risks and slow down digital processes.
A modern ECM links content with metadata, puts it in a business context and ensures centralised control, transparency and traceability – across the entire lifecycle.
With OpenText ECM and xECM, CONVOTIS integrates structured document processes directly into SAP, Salesforce and SuccessFactors – for end-to-end workflows, consistent data flows and audit-proof storage.
Technology that integrates – for scalable, compliant document management.
- Electronic files for HR, purchasing, invoices, contracts & projects
- Integration in SAP, SuccessFactors, Salesforce & mehr
- Metadata control & rule-based document routing
- Audit-proof archiving in accordance with GeBüV/GoBD incl. audit trails
- Access concepts with role control & GDPR deletion periods
- REST, OData, RFC & CMIS interfaces for system integration
- Operation in the private cloud, on-premises or hybrid
- OpenText xECM as a central platform for governance & compliance
What are the specific benefits?
Efficient document processes, reduced risks, maximum transparency.
How we support you.
Enterprise Content Management with OpenText ECM/xECM brings structure to complex document landscapes, acting as a strategic system for audit-proof storage, transparent workflows and consistent access to information.
Implementation, integration and operation take place along your business processes and IT architecture: from SAP integration to role modelling and archiving strategy. CONVOTIS creates a scalable, compliant ECM system that measurably improves efficiency and compliance, whether for contract files, HR documents or invoice processing.
A sustainable Enterprise Content Management Platform starts with a clear strategy. We analyse existing DMS and archive systems, develop a target architecture and consolidate content in a future-proof ECM structure, based on OpenText xECM. The result: integrated, rule-based document management with a consistent metadata model and clear governance.
With OpenText xECM as part of your Enterprise Content Management System, we create digital records, such as for human resources, contracts, invoices or purchasing processes. Content is displayed contextually, controlled based on rules and managed over the entire life cycle. Integration into ERP, CRM and HR systems creates consistent organisation, improved retrievability and audit-proof filing.
Enterprise Content Management only realises its full potential when processes are integrated: with xECM for SAP, S/4HANA and SuccessFactors, we connect unstructured content directly with business processes. Whether personnel files, orders or bookings: documents are automatically generated, versioned and archived - fully integrated into your SAP Fiori interfaces with metadata control and role-based access.
A modern Enterprise Content Management System also precisely maps accurately requirements. With OpenText xECM, we implement Swiss-GeBüV/EU-GoBD-compliant archiving, GDPR-compliant deletion rules and seamless audit trails. Our solutions support ISO 27001, ESG requirements and other industry standards - on-premises, in the cloud or as a hybrid ECM architecture.
Your IT Transformation starts here.
Let’s talk about your goals.
Complex information flows require a clear ECM structure: With Enterprise Content Management based on OpenText xECM, we create a platform that systematically controls content, intelligently links processes and reliably fulfils regulatory requirements. Whether as a new build or further development – we implement a solution that takes the pressure off your business processes.
Dive deeper into the topic.
Explore further resources.
Customer Story: MENNEKES
At MENNEKES, we have centralised the information architecture – for clear processes, integrated data flows and future-proof document management.
FAQ
In our FAQ you will find concise answers to key questions about the selection, integration, governance, archiving and scalability of modern Enterprise Content Management systems.
Still have questions?
A DMS (Document Management System) manages documents centrally, usually without direct integration into processes. An ECM (Enterprise Content Management) goes further: it integrates documents across systems, controls metadata, versions, access rights and archiving. OpenText xECM is an extended ECM solution that embeds documents directly into business processes such as SAP, Salesforce or SuccessFactors. This turns simple filing into fully integrated document management - for greater transparency, automation and governance.
An Enterprise Content Management System ensures rule-based filing, logged access and automatic deletion and retention periods. Predefined governance rules allow regulatory requirements such as the Swiss DPA and GeBüV, GoBD, GDPR, ISO 27001 or ESG specifications to be systematically implemented. All changes are documented, made auditable and can be verified in an audit-proof manner if required.
Modern ECM solutions such as OpenText xECM can be seamlessly integrated into SAP, S/4HANA, SuccessFactors or Salesforce. Documents are created, versioned, classified and archived directly from the applications - including metadata assignment and role-based access. Users work in their familiar interface, while the ECM system ensures organisation and traceability in the background.
Yes, as part of an ECM migration, existing content from file shares, DMS systems or legacy systems is transferred in a structured manner - including index data, access rights and history. We consolidate various sources into a central platform and ensure consistent file structures, high-performance searching and compliant archiving.
A strategically introduced enterprise content management system not only improves document storage, but also the entire information logic in the company: Processes become more transparent, manual errors are reduced, content can be found more quickly and compliance requirements are reliably met. With scalable structures, metadata control and context-based access, the ECM system grows with your requirements.
