Document Processing & EDI
With high-performance Document Processing and integrated EDI communication, we accelerate the processing of business-critical documents and ensure end-to-end digital information flows — scalable, secure and compliant.
Structured document processes in real time with Intelligent Document Processing & EDI
Whether invoices, delivery notes, order confirmations, contract documents or notification formats — companies receive large volumes of document-based information every day. Manual processing slows down workflows, is prone to errors and makes system integration more difficult.
With CONVOTIS, you can automate these processes using intelligent Intelligent Document Processing: incoming documents are automatically classified, content is precisely extracted and transferred directly to your target systems. Our solutions utilise modern text recognition, rule-based processing and dynamic validation logic, even for multilingual or unstructured formats.
The result: faster throughput times, complete transparency and significantly reduced process costs — even with high volumes.
Technology that automates – for scalable document processes and integrated data flows
- BPMN workflows for structured process automation
- Low-code and RPA for rapid implementation of digital processes
- API-first and event-driven integration across all systems
- Validation and rule sets for consistent data extraction
- Tool-Support: Camunda, Power Platform, UiPath, OpenText-Technologies
- Standardised interfaces to SAP, DMS, CRM & Co.
- Monitoring and control of productive document workflows
- Implementation on scalable cloud and hybrid platforms
What are the specific benefits?
Efficient document processes, less manual effort and secure data integration
How we support you.
We support companies in the introduction of efficient Document Processing solutions — from analysing document-based workflows to the automated processing and integration of structured data. Whether manual invoice processing, fragmented workflows or missing interfaces: Together, we digitise your document-centric processes sustainably.
Our experts design the solutions in line with your system landscape and business logic with rule-based extraction, validated data transfer and standardised EDI interfaces. This results in stable, scalable workflows that create transparency, avoid media disruptions and pave the way for intelligent Document Processing.
In the first step, we analyse your document-based business processes and identify workflows that can be automated. With the help of process mining, system analyses and interview formats, we uncover media discontinuities, redundant entries and error-prone interfaces.
The goal is a realistic roadmap for intelligent Document Processing, tailored to your process volume, your system architecture and your digital strategy.
Whether PDF, email attachment or paper document, we extract structured information from unstructured formats using modern OCR, template matching and rule-based logic. Content such as invoice data or order information is automatically recognised, validated and standardised.
This basis is essential for stable, scalable and error-free processing of your documents in the subsequent workflow.
We integrate standardised EDI interfaces for document-related processes with business partners – from EDIFACT and XRechnung to ZUGFeRD. We take care of mapping, communication protocols, partner onboarding and monitoring.
The seamless exchange of structured data with ERP, logistics or financial systems reduces manual effort and enables end-to-end digital processes without media discontinuity.
We connect Document Processing and EDI solutions to your existing system landscape – whether SAP, CRM, DMS or archive. We rely on API-first, event-driven architectures and standardised connectors.
This creates a continuous, controlled flow of information from document capture to structured processing - traceable, high-performance and expandable.
We integrate centralised monitoring functions, escalation rules and role-based approval processes into your document-based workflows. Every extraction, every transfer and every deviation is documented in a traceable manner – audit trails and reporting.
This creates the basis for audit-proof Document Processing workflows with complete transparency and a high level of legal certainty.
Your IT Transformation starts here.
Let’s talk about your goals.
Increasing document volumes, different formats and isolated systems require an intelligent processing strategy. With Document Processing, you can create structured workflows, clear data flows and a robust basis for automated document processes. Validation logic, EDI interfaces and API-first principles enable scalable solutions that remain integrated, auditable and maintainable in the long term.
Dive deeper into the topic.
Explore further resources.
Customer Story: Gütermann
Gütermann uses RPA to automate manual SAP processes in the background – thus sustainably relieving the burden on specialist departments during ongoing operations.
Efficiency and scalability through automated processes
Why Robotic Process Automation only works if automation is thought through strategically.
FAQ
Do you have questions about Document Processing & EDI?
In our FAQ you will find concise answers to key topics relating to automated document processes, structured data processing and integrated EDI communication.
Still have questions?
Automated Document Processing reduces manual tasks, minimises errors and relieves specialist departments in their day-to-day business. Invoices, receipts and forms are automatically recognised, checked and transferred to target systems. This speeds up processes, reduces queries and creates more capacity for value-adding activities.
Typical use cases include incoming invoices, delivery notes, orders and order confirmations. E-mails with attachments or hybrid formats can also be automatically captured and converted into structured data using OCR, templates and rule-based logic.
EDI (Electronic Data Interchange) enables the standardised exchange of structured data between business partners. We support formats such as EDIFACT, XRechnung or ZUGFeRD and connect them directly to your ERP, CRM or archiving systems via scalable interfaces for seamless data flows.
OCR recognises characters and text from scanned documents. Document Processing goes much further: content is classified, checked, validated and automatically processed. This creates consistent, rule-based workflows with system integration and monitoring.
A typical example is the automated processing of invoice-related documents in international companies. Here, documents are captured across locations, validated and transferred to financial, ERP or reporting systems via structured interfaces such as EDI. This allows manual checks, country-specific features and consolidated billing logic to be efficiently mapped in an automated workflow – securely, scalably and transparently.
